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Engagement during Covid-19

Fall 2020 information 

The University of Kansas continues to develop plans to reopen campus for the fall semester. Our goal is to welcome back as many students as we can while continuing to prioritize the health of our community. To do this, we must continue preparing a dynamic and flexible educational experience that accounts for the realities of life during and after a pandemic. This means rethinking everything from how we design classes, to how we deliver housing and dining services, to how we accommodate extracurricular activities and events.

On June 29, the university shared the Protect KU plan, which introduces the ways we will protect students, staff and faculty as we work to reopen campus this fall. The plan provides the latest information regarding COVID-19 and summarizes the decisions, protocols and procedures KU is implementing associated with reopening and covers topics such as health and safety, working on campus, and contingency planning.

What does this mean for student organizations? 

The Student Involvement and Leadership Center is open and here to support you as we navigate these new guidelines. Your health and well-being is a priority, therefore, we will be requiring organizations to agree to new health and safety guidelines. Our staff is limiting our face-to-face interactions in an effort to promote social distancing, but we are just a phone call (785-864-4861) and email away from addressing your needs and answering any questions. 

Student Organization Health and Safety Guidelines 

These guidelines are subject to change, please check back regularly to receive the most current information: 

  • Organizations are expected to abide by the regulations from the Protect KU plan; including, but not limited to:
    • Wearing a mask. 
      • Must be worn at all times. The only exception would be to eat/drink (distanced from others), or if medically necessary (i.e. medically diagnosed breathing disorders or sensory disorders)
    • Washing and sanitizing often.
    • Practicing physical distancing.
      • Maintain 6 feet as much as possible with people not in their household (family or roommates)
      • Room capacities for meetings and events have been reduced to account for social distance requirements
    • Conducting daily personal health screenings. 
  • Events, Meetings, and Mass Gatherings: 
    • Mass gatherings refer to an instance in which people cannot adequately maintain 6 feet of distance from one another.
    • In-person student organizations meeting and events, including room reservations, are limited to 45 participants. 
    • If an in person meeting is neccessary, the following guidelines should be adhered:
      • Groups should keep social distance while meeting together.
      • Groups should make efforts to allow remote participants.
      • Meetings should allow a remote option.
      • Meetings should be kept to a minimum and limited to only critical activities.
    • Events should be registererd on Rock Chalk Central. Tutorial can be found on our Resources and Trainings webpage. 
    • Attendance should be recorded at all student organization meetings and events. We reccommend using our brand new Event Check in App and Rock Chalk Central event passes. Tutorial can be found on our Resources and Trainings webpage. 
  • Tabling: 
    • No tabling is permitted on Jayhawk Boulevard at this time 
    • Tabling is permitted in a limited capacity in the Memorial Unions
  • Food:
    • Potluck, self-serve, or buffet style food service is prohibited due to increased risk of disease transmission from shared utensils
    • Food should be pre-packaged or plated by a food service professional. Pre-packaged food and utensils (i.e. coffee stirrers) should be placed in a way that people only have to touch the one they are taking.
  • Cleaning:
    • KU Memorial Unions has increased set-up time between events in order to close a room, clean and disinfect, and then open it 30 minutes prior to the next event. 
    • KU Memorial Unions will be closed on Sundays to accommodate cleaning needs.

Student Organization Recommendations

  • Stay informed. Communication is being updated on the coronavirus.ku.edu  and Protect KU pages regularly.
  • Use Microsoft Teams to help stay connected to your organizations. This free platform is availible to all students at KU, and provides the following tools: 
    • Virtual meeting space without the limitations of Zoom. Teams meetings can have 300 members present for a meeting and last up to 24 hours.
    • File storage: create, upload, store, and share files with members of your team. Similar to Google Docs, you can collaboratively edits documents in real time.
    • Chat: keep all your conversations in one place. Chat with your entire organization or one-on-one with another member.  
  • Map out the upcoming semester for your organization (meetings, elections, interviews, programs) with your organization leadership and advisors. While some events will simply have to be cancelled, you should think creatively about how you can leverage social media platforms and video-conferencing technology like Microsoft Teams, Zoom, and Skype to meet some of your programmatic needs and keep your group meetings scheduled. ​
  • Communicate with your organization members and share any updates to the university’s message. Send regular reminders and communications so your membership stays informed.
  • Look at your attendance policies. Set out appropriate expectations for participation and respect individual’s decisions regarding their specific situations.
  • Remember that staff in the Student Involvement and Leadership Center and your advisor(s) are here to help you navigate these unique considerations and conversations.

Additional Resources 

Below you will find a few additional resources with updated information about COVID-19 disease activity and recommendations:


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RT @UnivOfKansas : A healthy, science-based campus reopening this fall will require the cooperation of all Jayhawks. As members of the KU co…

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